AD&D Annual Meeting Session Proposal GuidelinesAll proposals must include the following:1. Lead Presenter: The lead presenter is the principal contact person for communications between AD&D and presenters and is responsible for sharing logistical information with co-‐ presenters. Please be sure to list the individual who will serve in this organizing role in the “Lead Presenter” field. 2. Confirmed Presenters: Up to three (3) additional presenters. Presenters should represent diverse backgrounds and perspectives and come both from the university college/undergraduate studies and outside it. Proposals with confirmed presenters will be rated more highly. Please note: In order to encourage diverse perspectives, AD&D has instituted a participation limit for individual presenters. Individuals may only appear on two (2) session proposals total. If an individual is listed as a lead chair or presenter on more than two (2) proposals, none of the proposals will be considered until that individual has withdrawn his/her name from the appropriate number of proposals. 3. Title of your Session: 10‐word maximum. 4. Program description: Please provide a high-level description of your session for inclusion in the Preliminary and Final Programs (50-word maximum). This description may be edited by the Program Chairs for clarity. 5. Session format: Your session should acknowledge and build upon the participants’ own knowledge and experiences. They should be able to clearly connect with your material and apply it to their own situations. Most conference sessions should be designed so that participants are actively engaged rather than passively receiving information. You must indicate one preferred format from the list below for your proposal. Program Chairs reserve the right to request changes to session format if deemed appropriate. i) Best Practices Session - Best Practice Sessions provide more time for the facilitator to present on their topic and more frequently (but not always) include visuals such as a handout or PowerPoint. However, true to AD&D’s tradition, these sessions still include the rich discussion and conversation. In a best practice session, we recommend preparing to share on the topic for 30 minutes and then plan to spend the remaining time responding to questions and discussing the topic. Most sessions last 1hour and 15 minutes. Please note a projector and screen will be made available. If planning to present a PowerPoint, please bring your laptop for your session. ii) Facilitated Discussion - Facilitated Dialogue Sessions typically include a brief introduction (five to ten minutes) on the topic by the facilitator. Sometimes facilitators provide options for the various directions the discussion could go depending on participant interest. It is common to go around the room and have each participant share what they are hoping to get out of this session with the facilitator logging the areas of interest. Facilitators then guide the discussions based on interest. It is always good practice to prepare some discussion questions in advance. AD&D facilitated dialogue sessions are known for their rich conversation and sharing. As a facilitator, your role is to keep the group focused on the session topic and work to engage all participants. Most sessions last 1 hour and 15 minutes. 6. Learning Outcomes: What will participants know or be able to do as a result of attending your session? You should have no more than three learning outcomes, each a separate thought. 7. Proposal Narrative:Provide a summary of the content of your presentation. Word Limit: Proposals should not exceed (excluding references) 250 words. Please observe these word limits out of respect to our volunteer reviewers. 8. Session Plan: Describe what will happen during your session. Be sure to include your strategies for audience involvement and interaction, as well as a breakdown of how you intend to use the time allotted. For Panel Presentations, please be sure to note any participation mechanisms that might be affected by room setup. (200 words maximum) Audio Visual Guidelines (not applicable to Facilitated Discussion sessions):All session and workshop rooms are equipped with the following audio-visual equipment:
Presenters planning to use LCD projection for PowerPoint, video, or other visual displays are required to bring a laptop. AD&D cannot provide computers for use with LCD projectors. Internet access is not guaranteed; please make arrangements to download your presentation ahead of time. Recording:AD&D may elect to record some presentations. Please indicate whether you give permission for recording: - I give AD&D permission to record this presentation. - I do not give AD&D permission to record this presentation. Submission Agreement:Please read and agree to the following six statements. 1) I understand that as the session chair, it is my responsibility to secure session presenters and to disseminate all logistical and other information to session presenters. 2) I agree that neither I nor my participating session presenters will use the session as a platform to promote products or services of any kind. 3) I understand that presenters do not receive complimentary registrations, honoraria, or paid expenses to speak at the AD&D Conference. 4) I understand it is my responsibility to register myself for the conference and to inform all presenters that they too are solely responsible for registering themselves for the conference by the Early Bird Registration deadline. 5) I agree that all presenters for this session will be fully informed that they must be available to present any day of the general conference programming and that they will not be permitted to participate in more than two presentations. 6) I agree to allow AD&D to stream this presentation online for virtual conference attendees. I confirm that I have read and agree with the six statements listed and that I am responsible for sharing this information with all presenters for this session. Proposal Submission Process:
Proposal Review Process:
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